Position: Operations Assistant (CPA Firm)

Location: Downtown Honolulu, HI

Are you a detail-oriented problem solver with a knack for delivering exceptional customer service? Look no further! AlohaHP is currently seeking a dedicated Operations Assistant to join our team in downtown Honolulu. As an Operations Assistant, you'll be instrumental in ensuring the smooth functioning of this CPA firm's daily operations.

Responsibilities:

Supporting Tax & Audit Divisions:
- Process financial statements and proposals.
- Handle tax returns and engagement letters.
- Conduct eFiling procedures.
- Maintain client data accurately and securely.
Managing Company Academy:
- Distribute newsletters to relevant stakeholders.
- Update rosters as required.
- Post internal communications as directed.
Assisting Consulting Division:
- Provide support to the Consulting Division as needed.
General Administrative Duties:
- Scan documents.
- Maintain office equipment, including copiers.
- Manage incoming and outgoing mail.
- Ensure the firm's database is updated and accurate.
- Perform routine office maintenance tasks.
- Handle incoming calls and direct them appropriately.
- Run errands within the downtown area as required.
- Clean and sanitize common areas.
- Greet visitors to the office in a professional manner.
- Maintain awareness of fire safety protocols.

Working Conditions:

The Operations Assistant works a standard day shift in an office environment from 8:00 am - 5:00 pm. Alternate work schedules may be required based on client needs.

Education and Experience:

High school diploma or equivalent required.
Associate's degree or higher preferred.
Office administration and support experience preferred.
Experience working in a public accounting firm preferred.

Minimum Requirements:

Intermediate knowledge of MS Word and Excel.
Ability to lift up to 25 lbs.
Typing speed of 50 WPM.
Note: Other duties may be assigned based on firm needs.

Benefits:

Competitive pay range of $20-23 per hour, depending on experience.
Equal opportunity employer committed to workplace diversity.

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